TIM separates site-level account safety, inventory ownership, and Club assignment.
Personal inventories #
A Personal inventory is private to its owner and site administrators. Its records do not appear in another collector's inventory.
Club inventories #
A Club inventory is a separate shared collection. Club Managers assign individual members as Viewer, Editor, or Manager without mixing Club records into anyone's Personal inventory.
- Viewer can inspect the assigned Club inventory but cannot change it.
- Editor can add and update permitted Club content.
- Manager can edit the collection and administer that Club's members and settings.
Account Status #
- Pending approval sees onboarding only and has zero storage or upload capacity.
- Active can use TIM within the assigned TIM role and inventory permissions.
- Trusted records a higher-trust account state but does not itself increase storage; the TIM role controls current limits.
- Suspended cannot use TIM inventories and has zero storage until restored.
These layers are separate. A Club Manager may approve a Club request, but a Pending user still cannot open the inventory until site approval. Signing in does not reveal every Club; the member must be assigned to the exact inventory.
Privacy practices #
- Confirm the active inventory name and role before adding, importing, using AI, reporting, or exporting.
- Keep receipts, appraisals, borrower details, storage locations, photos, and backups private.
- Remove former members promptly.
- Never share an account, password, API key, or authentication code.
- Product Catalog facts may be shared sitewide, but ownership, values, protected files, storage, and notes remain in the selected inventory.
If a required Club inventory is missing, ask a Club Manager to review the assignment instead of creating substitute records in a Personal inventory.
